Thursday, February 4, 2016

Final Invoices for Spain Tour and Pre-Trip Meeting

Dear SHHS Spain Travelers,

We are in the final stage of making plans for the upcoming tour to Spain. The final tour document meeting has been scheduled for Wednesday, March 9 at 7:00 pm in the High School Large Auditorium. GrandTours and SHHS staff/administration will facilitate the meeting together. We will distribute and review your travel documents as well as answer any final questions about the tour program. Document packets will contain your air schedule and e-ticket receipt, a detailed tour itinerary in booklet format, luggage tags, and a leave-behind itinerary for families. Travel documents for both the student and shadow tours will be distributed and reviewed at the same time.

Regarding your tour account, any and all fundraiser amounts have been applied to final invoices and these have been sent to you by e-mail from GrandTours to the e-mail address used to register for the tour. Please pay the final invoice at this time. If you have questions about the FUNDRAISING portion, please contact SHHS.  If you have questions about the tour balance or your payment history, please contact GrandTours by e-mail at: accounts@grandtoursinc.com  We expect that all accounts will be paid-in-full in a timely manner and we will only distribute travel documents to those that have completed their tour payments. A paid-in-full account is required to receive travel documents and to travel with the SHHS Band to Spain. 

Tuesday, January 26, 2016

Letter Regarding the Spain Tour

In consultation with GrandTours, the District would like to share the following travel information:

What is the official level of concern for overseas travel? You may have heard about general, worldwide ''travel alerts" that have been issued by the State Department; these are very different from "travel warnings", which have NOT been issued. A ''travel alert" is designed to heighten awareness of the traveling public, and a "travel warning" is a concrete warning to avoid traveling to specific destinations. At this point, the State Department has only issued a ''travel alert", simply communicating a need to "be aware" or “vigilant” as a traveler. Cancellation of travel plans under a ''travel alert" would not be covered by most travel insurance policies. If there were an official U.S. State Department "travel warning" to Spain, the trip would be cancelled. The company would work to pursue any possible refunds with all contracted air and land suppliers. In most cases, the air carriers would not fly to any destination under such a "travel warning." It is notable that there has not been a single ''travel warning" to Europe within the last 25 years.

What is the position of our tour company and other businesses in the travel industry? At this point, GrandTours has initiated no changes to the tour program and will continue to monitor events in Spain and Europe on a daily basis. Having operated tours to Europe for twenty-five years, the company evaluates each situation as it presents itself. As of today, there are no changes to the tour itinerary. They are “confident the tour program is completely safe for student travel as structured.”

What is the role of travel insurance in this type of situation? GrandTours encourages you to speak directly with a travel insurance agent to understand what is and is not covered by most common travel insurance policies. There are individual insurance policies still available for purchase. They recommend contacting the following reputable insurance provider: www.travelguard.com GrandTours also includes the Travel Guard (AIG) Group Protection Plan for all of its travelers. It does not contain pre-trip cancellation coverage, but is designed to protect travelers while out of the country and features excellent coverage for medical incidents, trip delays, trip interruptions, baggage loss/damage and possible individual evacuation.

If you are concerned about a pre-trip cancellation, it is not too late to purchase travel insurance. The only insurance that cannot be purchased is “cancel for any reason” insurance or coverage for “pre-existing medical conditions.” Those typically need to be purchased within 14 days of registering for the tour. For more information, feel free to visit: www.travelguard.com

We fully expect to have a safe and wonderful trip to Spain. We will continue to keep you informed of any new or changing information in collaboration with GrandTours as we approach the departure date.

Sincerely,
Shaker Heights Administrators & Band Directors

GrandTours Owner

Saturday, January 23, 2016

Reminders for this week

Just a few reminders for the coming week.

All band members will be having their picture taken on Monday through Wednesday during 1st period. We will have band uniforms available to wear, but Raiderettes who are in band should bring their uniforms to school one of the three mornings so they can have their picture taken and then change before returning to class. Order forms are available for those interested in picture packages.

For those going on the Spain Tour, all passports, forms and dry cleaning receipts were due last week and need to be turned in immediately. Remember, raincoats do not need to be cleaned, and the all black uniforms worn by the tubas and percussion should be machined washed, not dry cleaned. More information regarding uniform exchanges for those with repair or fit issues will be coming out shortly.

Also, don't forget that Saturday, January 30, is the Chamber Music Festival. Final performance times will be available on Monday. More information, including the program and bios for our guest musicians, will be coming out later this week.

Monday, January 11, 2016

Final Spain Tour Invoices

Dear Spain Travelers,

GrandTours is in the process of preparing final invoices for the Spain tour. Part of this process is to apply fundraising credits for each student as a line item to each invoice. Because holiday fundraisers have just concluded, the reconciliation of fundraising profits and communication of these to GrandTours by SHHS will take time. Once a list of fundraising profits are received by GrandTours from SHHS, the amounts will be credited to your final tour invoice.


In order to avoid confusion, we ask that you DO NOT make your final payment to GrandTours until you receive a final invoice by e-mail. We expect this process to be completed sometime next week. Any questions about the amount of fundraising credit on the final invoice should be directed to SHHS and not GrandTours. The final payment for the tour is due to be postmarked by January 31, 2016. GrandTours understands that these payments may arrive after the due date.

Tuesday, January 5, 2016

Spain Tour Due Dates Approaching!

The Spain Tour is only 78 days away! 

 

Student Chaperone Group forms are due this Friday, January 8, 2016.  All student groups will have 8 members.  Please check with your child to see who they have chosen for their group. 

 

All Spain Tour Forms (Passports, Medication Form, Permission Slip, Release Form) are due to Mr. Crain next Friday, January 15, 2016.  Please note, only student performers in the band group need to turn in these forms.  Travelers on the family & friends (Shadow Tour) are not required to turn in the forms.

 

You can download and print the Spain Tour forms here (links to the forms can be found in the box on the right hand side).

 

Please contact Mr. Crain if you have any questions.

Monday, December 14, 2015

Winter Concerts 12/15 & 16

The SHHS Bands will present their Winter Concerts this week. Concert Ensemble (Clemens), Concert Winds (Kulikowski), and Symphonic Band (Crain) will perform on Tuesday, 12/15. Jazz Ensemble, Concert Band (Tyrrell), and Wind Ensemble (Hughes) will perform on Wednesday, 12/16. Both concerts begin at 7:30 PM in the High School Large Auditorium. Call time for all students is 6:45 PM in concert attire, and students are expected to stay for their entire concert. Join us for a great evening of music making!

Sunday, December 6, 2015

Fruit is on it's way!

The fruit ordered from the Shaker Band Boosters 2015 Fruit Sale will available after the truck is unloaded on:
 
MONDAY, DECEMBER 7th starting at 4 p.m. through 6 p.m.
at Shaker Middle School (in the hallway of the Auditorium).
 
Everyone who ordered fruit is expected to help unload the truck and pick up their orders on Monday.
Please plan to arrive at 3:30 p.m. to help unload the truck, in case the truck arrives early.
 
Please Note:  We are unable to store your order. Your cooperation is greatly appreciated.
 
If you have any question regarding the pick up of your order, please contact Susan Rotatori (216-491-0788 - rrsrfam@aol.com) or Laurie Silver (lsilver3354@wowway.com),
 
Thanks again for your support of the Shaker Band Boosters 2015 Fruit Sale, and enjoy the fruit!
 
Susan and Laurie
Band Boosters Fruit Sale